When you are dancing around as fast as you can and you just can’t find the time to set up a more formal system that will help you become more organized and efficient, then you need to create a temporary one. A system that will stand the test of time or maybe one that is just a temporary patch for the busy season until things slow down. Of course, a file cabinet is the most popular way of keeping your business organized, but the paperless office is also growing in popularity. Virtual filing is a quick and easy way to keep track of all your paperwork. Just scan and save to file folders on your computer. Back this up every day on a disc or memory stick. For safe keeping store the stick somewhere off your property. Somewhere safe and secure. There are also trustworthy places on line that will store your computer files for you.
Resolve to keep your desk cleaned off at the end of each work day. Either put everything in its place or the creative place you may have thought up. All pencils and pens in the little cup. If worse comes to worse, then have an empty desk drawer where you can scoop up all the papers and notebooks on your desk and put them out of site for the night. First thing the next morning, pull everything out of the drawer, review, sort and file what you can. This way all paperwork is secure and out of site until you are ready to deal with it.
Pick a time each day for recording your daily receipts and expenses. Don’t forget to empty your wallet and note your purchases for that day. Make out a tentative schedule for the next day and prioritize by letters (a,b,c) or a numbering system.
No matter what system you come up with as long as you have a system and you stay organized you will be better able to focus on your work and won’t be distracted by searching needlessly for misplaced articles.