In the past, using instant messaging, emails, skype and web pages to keep the flow of information going back and forth between team members was a good idea. However, omissions can be made and some key people might miss out on important information, or busy schedules may prevent some people from sharing their information. One of the best ways to improve and streamline communication is by drafting an e-newsletter and distributing it on a regular basis, be it weekly, monthly, or quarterly.
It can be quite the challenge to find enough time to create a newsletter, but project managers don't have to do it alone. The most time efficient and cost effective manner is to break the job up into smaller pieces; host a brainstorming session; assign segments of work among team members; and then use a virtual Assistant to format and distribute the e-newsletter.
A stronger team has been born. Everyone is up to date on the latest project information without having to spend their time drafting newsletters, writing emails or sending memos back and forth to each other. Instead they send regular updates to the VA who in-turn creates the next issue of the e-newsletter.